Minutes of the Meeting

Minutes of the Meeting

Date: 18th July 2025

Time: 10:30 AM

Venue: Conference Room A, Midnapore Town School (HS)

Chairperson: Mr. Rajiv Sinha (Headmaster)

Members Present:

• Mr. Rajiv Sinha (Chairperson)

• Ms. Sharmila Dey (Assistant Teacher)

• Mr. Arnab Ghosh (Accountant)

• Ms. Rupali Das (Clerk)

• Mr. Soumitra Roy (Maintenance Supervisor)

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Agenda of the Meeting:

1. Review of previous meeting minutes

2. Planning for Independence Day celebration

3. Allocation of responsibilities for mid-term examination

4. Discussion on new library books requisition

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Discussion and Decisions:

1. Review of Previous Meeting Minutes

The chairperson read out the minutes of the last meeting held on 15th June 2025. All members approved them without any modifications.

Decision: Minutes of the last meeting confirmed.

2. Planning for Independence Day Celebration

The members discussed the events to be conducted on 15th August, including flag hoisting, cultural programmes, and student speeches.

Decision: A sub-committee was formed with Ms. Dey as coordinator. Budget approved: ₹7,000.

3. Allocation of Responsibilities for Mid-Term Examination

Members discussed exam dates, invigilation duties, question paper setting, and seating arrangements.

Decision: Exam schedule finalized (5th–12th August). All teachers assigned specific duties. Mr. Ghosh to manage printing of papers.

4. Discussion on New Library Books Requisition

Ms. Das presented a list of 50 new books recommended by subject teachers.

Decision: Approved purchase of 30 books within a ₹12,000 budget. Mr. Roy to coordinate with the book supplier.

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Next Meeting:

Date: 22nd August 2025 (Tentative)

Time: 11:00 AM

Venue: Staff Room

Meeting Adjourned at: 12:45 PM

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Minutes Prepared by:

Pabitra Ganguli

Assistant Teacher